Publications Assistant

CARFAC Ontario currently has an opening for two Publications Assistants. Successful candidates will contribute to the development of CARFAC Ontario publications and the efficient day-to-day operations of the CARFAC Ontario office.

Number of positions: 2

Eligibility:

This opportunity is available through the Summer Experience Program therefore the applicant hired must meet the following eligibility criteria of the program:

  • Must be student who is currently enrolled in a secondary, or post-secondary institution or within six months of graduation and have reached the age of 15 and not yet reached the age of 25 upon commencement of employment, or up to 29 years for persons with a disability, if disabled, within the meaning of s.10 of the Ontario Human Rights Code, R.S.O. 1990, c. H.19, as amended from time to time.
  • Proof of enrolment must be provided to the employer.
  • Students must be residents of Ontario.
  • Students must be eligible to work in Canada.


Primary Duties and Responsibilities:

The Publications Assistants will research grant applications and deadlines, exhibition opportunities, and other pertinent opportunities for artists. The candidates will also research and contact prospective advertisers.

The Publications Assistants will be required to perform a range of duties including, but not limited to:

Publications

  • Research prospective businesses and organizations for the purpose of selling advertising space in the 2018 Day Planner and the members’ newsletter
  • Contact new and existing advertisers to sell ad space
  • Cultivate and manage relationships with advertisers to ensure timely receipt of all advertising materials in good order, issuing of invoices, collection of payment, etc.
  • Research grant applications and deadlines, exhibition opportunities and other pertinent opportunities for visual artists
  • Manage data and organize files in a systematic manner
  • Contribue content for members’ newsletter and update the website
  • Create and distribute a survey to gather feedback about the Day Planner

Reception and administration

  • Answer general phone inquiries in a professional and courteous manner
  • Direct phone inquiries to the appropriate staff member
  • Reply to general information requests in an accurate and timely manner
  • Greet visitors to the organization in a professional and friendly manner
  • Assist in processing sales of memberships and resource orders
  • Provide administrative support to management and other staff

Archiving

  • Sort and organize records, and prepare material for archiving
  • Scan documents and other assets in preparation of an online archive
  • Organize material for deposit with Archives of Ontario

Other duties may be assigned as necessary.


Qualifications

Knowledge, skills and abilities

  • The ability to communicate in fluent English is required; working knowledge of French not necessary, but considered an asset
  • Previous experience in marketing, sales and customer service
  • Previous experience in, or knowledge of, the arts and culture sector considered an asset
  • Proficiency in the use of computer programs for: Microsoft Office Suite (Word, MySQL, Outlook, Excel) database management and internet
  • Proficiency in the use of office equipment: computer, voice messaging systems, fax, scanner, and photocopier
  • Experience with organizing and archiving materials

Personal characteristics

  • The Publications Assistants will demonstrate competence in the following areas:
  • Relationships: Maintain positive working relationships with others, both internally and externally
  • Communication: Excellent oral and written communication skills
  • Service-minded: Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
  • Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary
  • Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions

Working environment

  • The Publications Assistant will work from the CARFAC Ontario offices located at 401 Richmond Street West, Toronto
  • Salary: $11.40 per hour
  • Duration: 6 weeks (start at the end of June)
  • CARFAC Ontario is an equal opportunity employer

Deadline: Wednesday June 7, 2017

Application Process:

Please submit a resume and a cover letter addressed to Ms. Victoria Glizer by emailing: carfacontario@carfacontario.ca

Please indicate which position you are applying for in both the subject line of your email and the cover letter.

We thank all applicants in advance for applying, however, only those selected for an interview will be contacted.


Administrative and Archival Assistant

CARFAC Ontario currently has an opening for an Administrative and Archival Assistant. The Administrative and Archival Assistant will support CARFAC Ontario’s programming and advocacy work with emphasis on communication with members and stakeholders in the artistic community.

Number of positions: 1

Eligibility:

This opportunity is available through the Canada Summer Jobs program, therefore the applicant hired must meet all the following eligibility criteria of the program:

  • be between 15 and 30 years of age at the start of the employment;
  • have been registered as a full-time student in the previous academic year and intend to return to school on a full-time basis in the next academic year;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
  • be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Primary Duties and Responsibilities:

The Administrative and Archival Assistant will be required to perform a range of duties including, but not limited to:

Programming

  • Contribute content for members’ newsletter and update the website
  • Research grant application deadlines, exhibition opportunities and other pertinent opportunities for visual artists
  • Manage data and organize files in a systematic manner

Reception and administration

  • Answer general phone inquiries in a professional and courteous manner
  • Direct phone inquiries to the appropriate staff member
  • Reply to general information requests in an accurate and timely manner
  • Greet visitors to the organization in a professional and friendly manner
  • Assist in processing sales of memberships and resource orders
  • Provide administrative support to management and other staff

Archiving

  • Sort and organize records, and prepare material for archiving
  • Scan documents and other assets for electronic archiving
  • Organize material for deposit with Archives of Ontario

Other duties may be assigned as necessary.


Qualifications

Knowledge, skills and abilities

  • The ability to communicate in fluent English is required; working knowledge of French not necessary, but considered an asset
  • Previous experience in marketing, sales and customer service
  • Previous experience in, or knowledge of, the arts and culture sector considered an asset
  • Proficiency in the use of computer programs for: Microsoft Office Suite (Word, MySQL, Outlook, Excel) database management and internet
  • Proficiency in the use of office equipment: computer, voice messaging systems, fax, scanner, and photocopier
  • Experience with organizing and archiving materials

Personal characteristics

The Administrative and Archival Assistant will demonstrate competence in the following areas:

  • Relationships: Maintain positive working relationships with others, both internally and externally
  • Communication: Excellent oral and written communication skills
  • Service-minded: Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
  • Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary
  • Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions

Working environment

  • The Administrative and Archival Assistant will work from the CARFAC Ontario offices located at 401 Richmond Street West, Toronto
  • Salary: $11.40 per hour
  • Duration: 9 weeks (start in end of June)
  • CARFAC Ontario is an equal opportunity employer

Deadline: Wednesday June 7, 2017

Application Process:

Please submit a resume and a cover letter addressed to Ms. Victoria Glizer by emailing: carfacontario@carfacontario.ca

Please indicate which position you are applying for in both the subject line of your email and the cover letter.

We thank all applicants in advance for applying, however, only those selected for an interview will be contacted.



414-401 Richmond Street West, Toronto Ontario M5V 3A8
Tel: 416-340-8850 | Toll free: 1-877-890-8850 | Fax: 416-340-7653

The office is open Tuesday - Friday, 12:00 - 5:00pm


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