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DOs & DON'Ts for Electronic Sharing

Visual artists often need to send copies of their work to galleries, artist-run centers, festival organizers, funders, etc. The Canada Council for the Arts suggests these guidelines, and other institutions have adopted them as industry standards. Keep these DOs and DON'Ts in mind when sending in submission packages...


    • Submit PC-compatible files only.
    • Submit .jpeg files only.
    • Submit a resolution of 72 dpi files only.
    • Submit a maximum of 1024 x 768 pixel files.
    • Submit files of 500K (0.5MB) maximum.
    • Submit RGB or SRGB colour mode files only (No CMYK)
    • When submitting photos:
        • Label each file (image) with a number and title.
        • The first nine images must begin with a zero (for example: 01 title.jpg, 02 title.jpg, etc.) This will ensure that they are presented chronologically and follow your image list.
        • Do not put any special characters or symbols or quotation mark in the file name.
    • When submitting a video file:
        • Submit a maximum of one video file no longer than 5 minutes.
        • Submit a file that can be accessed only with one of the following plug-ins: Quicktime, RealPlayer, Shockwave, Windows Media Player or Flash.
        • If you are submitting both images and a video, you must remove 5 images for every video submitted. 


            • Don't submit MAC files that are not fully PC compatible.
            • Don't submit any type of presentation (For example, Powerpoint is not accepted).
            • Don't submit 'zipped' or other compressed files.
            • Don't include hyperlinks to Internet sites with your images.
            • Don't submit material that requires software, plug-ins, extensions or other executables to be downloaded or installed.
            • Don't submit any files by e-mail.
            • Don't submit any other component of your application electronically on your CD-ROM or on your DVD. 

          In Addition, CARFAC Ontario recommends:

                • Embed your image files with your authoring information; in Photoshop, go to File>File Info.
                • Remember to flatten the image.
                • Include a watermark in your image files to prevent unauthorized copying.
                • Don't share print quality images.
                • Don't store print quality images online.

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